Assessment and Taxation

Sale Data Format
Field Names and Descriptions

Sale Data File Format - (SALExxxx.DBF)

Field	Description
MFNum	The Recording Number. Beginning in 2006 Document Number: YYYY_XXXXX Previously Micro-Film Number: XXXX-XXX
Instrument	WD-Warrentee Deed, C-Contract, etc.
Seller	One grantors name; last name first
Buyer	One grantees name; last name first
Address1 Address2 Address3	Mailing address for buyer (may include c/o name)
Sale_Price	Price given on recorded document
Sale_Date	Date of sale given on recorded document
Down_Pymt	Down payment from questionaire
Interest	Interest rate from questionaire
Price_Adj	An adjustment to Sale_Price. e.g. Contract balance not in Sale_Price.
Appl_Area	Appraisal Area - see Appraisal Area
Prop_Cls	Property Class - see Property Class
Imp_Type	Code identifying the type of the major improvement. see Improvement Type
Bld_Cls	Code identifying the class of the major improvement. see Building Class
Sq_Ft	Size of improvement in square feet
Yr_Blt	Year built for major improvement
Pc_Good	Percent Good for condition from last county appraisal. e.g. 100 = new
Bedrms	Number of Bedrooms for residential only
Bathrms	Number of Bathrooms for residential only. A full bathroom may include a tub or shower.
Acres	Size of parcel in acres
Grade	Quality as market indicator - see Grade
Rent	Rent amount from questionaire
Type_Cls	Property catagories - see Type Class
Ratio_Cls	H&BU property class - see Property Class
Confirmed	Sale confirmation: Y-Yes, N-No.
Source	Source of confirmation - see Source
Title_Slr Title_Byr	"Agt" = Contract interest holder
Etal_Slr Etal_Byr	Y - Other names omitted, N - No other names.
Site_Str Site_City	Address of property
Financing	Source or type of financing from questionaire - see Financing
Acct_num	Assessor's account number. One only.
Count	Total number of real property accounts
Map Tax_Lot TL_Ext	Assessor's map and tax lot designation. One only.
List_Rmrk	Remark

Supplememtary File Format - (ACCTxxxx.DBF)

MFNum	Micro-Film Number - Link to Sale File. There can be multiple records with the same MFNum.
Acct_num	Assessor's account number.
Map Tax_Lot TL_Ext	Assessor's map and tax lot designation.
List_Rmrk	Remark

Appraisal Areas

linn96.gif (7139 bytes)

1 - Most of Albany
2 - Millersburg, Tangent, part of Albany and rural
3 - Lebanon and rural
4 - Sweet Home and rural
5 - Scio, Lyons, Mill City and rural
6 - Brownsville, Halsey, Harrisburg and rural

GRADE -

A	Market Sale. Confirmed from two sources.
B	Market Sale. Confirmed from one source.
C	Unconfirmed. Looks OK.
D	Price possibly affected by circumstance.
F	NOT a market transaction.

For sales graded D or F see the "List_Rmrk" for an explanation.

RATIO CLASS

First Character indicates general highest and best use.
1	Residential
2	Commercial
3	Industrial
4	Rural
5	Farm
6	Forest
7	Multifamily
8	Recreational

For vacant property the second and third characters are "00". For improved property the second and third characters are "01".

Example: 201 means improved commercial property.

SOURCE

The source of a sale confirmation. Questionaires are sent to most buyers. Therefore the most common source is the buyers returned questionaire. This is indicated by a letter "B". An "S" indicates a question returned by a seller. "MLS" means sale confirmed through multiple listing. Confirmations by staff are indicated by initials of the staff person.

FINANCING

This is a 4 character field indicating the source or type of financing.
BANK	Bank
CASH	Cash - no financing
CU	Credit Union
DVA	Oregon Dept of Veteran Affairs
FHA	Federal Housing Authority
FMHA	Farm Home Administration
MORT	Mortgage Company
PRIV	Private
S&L	Saving & Loan
TRAD	Trade for property
VA	Federal Veteran Administration

go Top