Linn County Clerk
Property Recording Department
300 4th Ave. SW
PO Box 100
Albany, OR 97321
(541) 967-3829
Supervisor: Marcie Richey
mrichey@co.linn.or.us
Recording of documents ends at 4:00PM
Recording Requirements
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Document is on letter size or legal size paper.
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On the first page, there must be a 3 in. wide by 2 in. high blank space for our recording tag.
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‘After Recording Return To’ must be on the first page; a non-compliance fee will be charged otherwise. If there isn’t a ‘Return To’ statement, the document will be rejected and mailed back to addressee.
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The font size is at least 8 point.
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The document is clear and dark. All recorded documents are scanned and stored digitally, and if a document has faint ink or faded sections, it will not scan well. If it is too faint, it will be rejected.
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Only documents with original signatures or court/county certified documents will be recorded.
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All documents must have all the pertinent parties listed on the first page, or pay a non-compliance fee.
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All documents must have all the titles involved listed on the first page, or pay a non-compliance fee.
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Deeds must have tax statement information and the consideration amount stated on the first page, or pay a non-compliance fee. If the information is not there, the document will be rejected and mailed back to addressee.
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Deeds and deed-related documents require a valid legal description.
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Deeds of Trust (or Trust Deeds) and similar documents require a valid legal description.
All rejected documents will be returned to the addressee with an explanation.
If there are questions regarding recording a document, please contact us.
Recording Fees
The following documents are $16.00 for the first page and $5.00 for each additional page.
- Lis Pendens
- Lien Record Abstracts / Release Lien Record Abstracts
- Mining Claims and Affidavits of Assessment for mining claims (There is an additional $5.00 fee for each additional claim after the first claim name on one form)
The following documents are $26.00 for the first page and $5.00 for each additional page.
The following documents are $40.00 for the first page and $5.00 for each additional page.
- Hospital/Physician Liens
- Construction Liens
- Completion Notices
- Miscellaneous Liens that are not generated by Federal, State or Local government.
- Covenants
- CC&R’s
The following documents are $50.00 for the first page and $5.00 for each additional page.
- Deeds (Bargain and Sale Deeds, Warranty Deeds, Quitclaim Deeds, Personal Representative’s Deeds, etc…)
- Mortgages & Mortgage related documents
- Deed of Trust, Line of Credit Instruments, Reconveyances, Substitutions or Appointments of Trustee
- Assignment of Deed of Trust (note: as of 1/1/08, assignee address information must be on the document, or the document will be rejected)
- Ordinances
- Death Certificates (that affect Real Property within the County)
- Power of Attorney
- Easements
- Foreclosure Documents (Notices of Default, Rescission of Notice of Default, Affidavit of Mailing, Affidavit of Publication, etc…)
Each additional title on a document is $5.00 (i.e. – Substitution of Trustee and Deed of Reconveyance is $50.00 for the first page and $5.00 for the extra title - $55.00 total.)
If there is an extra title within the document that is not listed on the first page (i.e. – Deed of Trust and Request for Notice of Default), then there will be a non-compliance fee in addition to the extra title fee.
The non-compliance fee is $20.00.
If you have a question whether or not your document can be recorded in the county records, please contact us for more information.
Services
Military Discharges:
Military Discharges are recorded for free.
Certified copies of Military Discharges are free. However, a request form and current picture identification are now required. If mailing the request, please include a copy of the picture I.D. with the request. Copies of the I.D. will be shredded after the request is completed. (Request form available in the Clerk’s office or here)
Copies:
As of July 1, 2009, our fee schedule has changed for copy requests/research.
HB 2339 states that all Military Discharges be exempt from public access; therefore, we will be required to monitor all searches and make copies for you within the microfilm records.
For any document, the first page generated is $4.00 and each additional page is $0.25. The certification fee per document is $3.75. For microfilm records, there is an access fee that will be charged based on the rates below.
0-20 minutes……………………$5.00 + copy charge
21-30 minutes..................$6.00 + copy charge
31-40 minutes……………………$8.00 + copy charge
41-50 minutes…………………..$10.00 + copy charge
51-60 minutes…………………..$12.00 + copy charge
A minimum charge of a $5.00 Access Fee will be applied to all microfilm orders.
Copies can be ordered by phone or by letter. They will be mailed after payment is received. Copies requested by phone or letter can be paid for by check or money order.
Copies obtained within the office can be paid for by cash, check or money order.
Notary:
A notary is available for documents pertinent to the office. The notary fee is $5.00 per signature.
