Clerk Logo

Steve Druckenmiller
Linn County Clerk

Derrick Sterling
Supervisor of Elections

Marcie Richey
Chief Deputy

Sean Wilson
Supervisor of Records

     
     

 

Linn County Clerk

Property Recording Department

300 4th Ave. SW
PO Box 100
Albany, OR  97321
(541) 967-3829

 

Documents are recorded from 8:30AM to 4:00PM. 
Documents received between 4:00PM and 5:00PM will be recorded the next business day.

 

Recording Requirements for Submitted Documents

Not present – Automatic Rejection

    • Document is on letter-sized or legal-sized paper
    • On the first page there must be a 3” wide by 2” high blank space for our recording tag.
    • The font size is at least 8 point.
    • The document is clear and dark; all documents are scanned and stored digitally, and if a document has faint ink or faded sections, it will not scan well and will be rejected.
    • Only documents with original signatures or court/county/state certified documents will be recorded.
    • If a document is affecting real property in some way, there must be a valid legal description attached to the document.

 
First Page Requirement
Not present on first page but within document– Non-compliance Fee ($20.00) charged.

    • ‘After Recording Return To’ name and address.
    • Names of all parties to be indexed (i.e. grantors, grantees, etc...)
    • Deeds / Contracts must have tax statement information and consideration amounts.
    • All titles involved in a document - $5.00 additional fee per title after first.

 

All rejected documents will be returned to addressee with an explanation.

If there are questions regarding recording a document, please contact us either by phone or e-mail.

Click this link if you are in need of a cover sheet.

Recording Fees

The following documents are $16.00 for the first page and $5.00 for each additional page.
* Lien Record Abstracts / Release Lien Record Abstracts
* Mining Claims and Affidavits of Annual Assessment for mining claims (There is an additional $5.00 fee on the Affidavit of Annual Assessment for each additional claim).

The following documents are $26.00 for the first page and $5.00 for each additional page.
* Money Judgments

The following documents are $55.00 for the first page and $5.00 for each additional page.
* Notice of Lis Pendens / Lis Pendens
* Notice of Pendency of an Action
* Hospital/Physician Liens / Satisfaction of Hospital Lien
* Construction Liens / Release or Satisfaction of Construction Lien
* Completion Notices
* Homeowners Association Liens / Release or Satisfaction of Homeowners Association Lien
* Covenants

* CC&R’s

The following documents are $65.00 for the first page and $5.00 for each additional page.
* Deeds (Bargain and Sale Deeds, Warranty Deeds, Quitclaim Deeds, Personal Representative’s Deeds, etc…)
* Mortgages & Mortgage related documents
* Deed of Trust, Line of Credit Instruments, Reconveyances, Substitutions or Appointments of Trustee
* Assignment of Deed of Trust
* Subordination Agreements (with valid reference numbers – ‘Recorded Concurrently’ is not acceptable)
* Ordinances
* Death Certificates
* Power of Attorney
* Easements
* Foreclosure Documents (Notices of Default, Rescission of Notice of Default, Affidavit of Mailing, Affidavit of Publication,Writ of Execution, etc…)

Each additional title on a document is $5.00 (i.e. – Substitution of Trustee and Deed of Reconveyance is $65.00 for the first page and $5.00 for the extra title - $70.00 total.)

If there is an extra title within the document that is not listed on the first page (i.e. – Deed of Trust and Request for Notice of Default), then there will be a non-compliance fee in addition to the extra title fee.

Documents referencing previously recorded documents (i.e. Appointments, Reconveyances, Subordinations, etc…) must have a valid reference number or they will be rejected.

The non-compliance fee is $20.00.

Occasionally documents are re-recorded to rectify an error in the document. Please contact the office for requirements and cost.

If you have a question whether or not your document can be recorded in the county records, please contact us for more information.

 

Services

Military Discharges:

Military Discharges are recorded for free.

Certified copies of Military Discharges are provided free to certain parties. A completed request form and current picture identification are now required.  If mailing the request, please complete the notary part of the request form.  (Request form available in the Clerk’s office or here)

Copies:

For any document, the first page generated is $4.00 and each additional page is $0.25.  The certification fee per document is $3.75.  For microfilm records, there is an access fee that will be charged based on the rates below.


 
  0-20 minutes……………………$5.00 + copy charge
21-30 minutes..................$6.00 + copy charge
31-40 minutes……………………$8.00 + copy charge
41-50 minutes…………………..$10.00 + copy charge
51-60 minutes…………………..$12.00 + copy charge

A minimum charge of a $5.00 Access Fee will be applied to all microfilm orders.

Copies can be ordered by phone, email or by letter and can be paid for by check or money order.  They will be mailed after payment is received. We do not fax or e-mail documents.

Copies obtained within the office can be paid for by cash, check or money order.

Notary:
A notary is available for documents pertinent to the office.  The notary fee is $5.00 per signature.